Ballroom Party Mastermind Workflow Checklist

🧠 Ballroom Party Mastermind
Workflow Checklist

✅ Phase 1: Planning (2–3 weeks before)

Step	Role	Task	Done
1	Facilitator	Set event goals and date
2	Host	Confirm and book venue
3	Budget Keeper	Propose event budget
4	Promotion Lead	Create promo graphics, flyer, teaser video
5	Facilitator	Schedule planning call with all members

✅ Phase 2: Pre-Event Execution (1–7 days before)

Step	Role	Task	Done
6	Host	Coordinate decor, layout, DJ/music, props
7	Promotion Lead	Launch promotion on social media + email
8	Budget Keeper	Track all pre-event spending
9	Promotion Lead	Send RSVP reminders via email/SMS
10	Facilitator	Confirm final roles and backup plans

✅ Phase 3: Event Day

Step	Role	Task	Done
11	Host	Welcome guests, check-in list, guide flow
12	Facilitator	Open event with intro & community values
13	Promotion Lead	Capture highlights: photo & video
14	Budget Keeper	Log event-day purchases/income
15	All	Collect feedback and guest contacts

✅ Phase 4: Post-Event Follow-up

Step	Role	Task	Done
16	Promotion Lead	Post recap, tag guests, share media
17	Budget Keeper	Report actuals: income vs expenses
18	Facilitator	Hold team debrief and share wins/lessons
19	Host	Log venue feedback and future notes
20	All	Plan next date and updates for future events